The system is cloud-based and ensures instant, controlled accessibility to all role players in your organisation.
Cloud Based System
Access data from anywhere / anytime
Secure, centralized and standardized documentation with a streamlined process
Mobile App
Web interface supported by android and IOS phone apps to place the system in people’s pockets
Report Generation
Report generation to assist strategic management decisions
We solve your problems
See the benefits of the “COGS” app!
1. Replace outdated manual paper-based record keeping with a digital cloud-based system
2. Promote a paperless, electronic signing environment
3. Promote working from anywhere – anytime.
4. Effective traceable communication with all required role players.
5. Real-time monitoring of activities /movement of your organisation’s staff/contractors/freelancers/members.
6. Promote a constant flow and storage of relevant, verified information, as all role players are engaged, guided, and connected through one system
7. Reliable report generation to assist strategic management decisions.
8. Promote more effective interaction between role players on all levels in your organization, even remotely.
9. It is easy to implement, highly adaptable, user friendly and very affordable
What is it all about?
In a Nutshell
The COGS system is a cloud based, fully integrated and secure governance platform, that creates a centralized, reliable, database to all relevant role players, with supporting mobile applications for everyone. This enables role players, on every level, to contribute and participate in an organization’s day-to-day activities, with the required guidance to ensure accurate outcomes.
COGS will assist with:
CENTRAL RECORD KEEPING AND ADMIN
- No need for hundreds and hundreds of paper files any more
- Whether its employee files, client files, financial records, membership information and correspondence – it doesn’t matter! COGS can be set-up to handle all your requirements in this regard.
- Never loose documents again due to misplacement or damage
- Instant retrievability of any document by authorized users from anywhere – anytime
- Day-to- day documents can be set-up to be accessed and populated electronically and be stored automatically after completion. Work towards a paperless environment.
Operational Management
- Keep track of the movement and progress of your subjects’ tasks and whereabouts
- Effective, real-time, and traceable communication through our mobile apps
- Replace expensive time-and-attendance systems
- Replace expensive checkpoint monitoring systems
- Replace OB books
- Replace ineffective log sheets
- Instantly notify all subjects of required procedures, rules and regulations etc.
- Make sure your subjects report at the right time in the right location when working on remote sites
Human Resource (HR) Management:
- No more need for employee files that take up a lot of space and are not readily accessible;
- Manage leave, training, issuing of company property through our convenient phone app
- Receive timely notifications of any relevant workplace related expiry dates i.e. training, medical fitness certificates, probation periods, temporary contracts, etc.
- Sign contracts, job descriptions, induction documents, etc electronically from the phone apps;
- Give your subjects (employees, members, clients etc.) 24/7 controlled access to their personal profiles/documentation;
- Send payslips from your payroll system electronically to your employees;
- Receive and process any queries and or requests from your subjects electronically from the system
- Publish rules, procedures, regulations on the system for easy access by your subjects, 24/7 from anywhere, anytime.
- Generate real time reports of workplace related activities;
- Easy and convenient performance appraisal possibilities;
- Industrial Relations (IR) documentation and guidance in the hands of your managers – issue warnings and other notices electronically, etc.
Quality Control
 Set-up checklists, and distribute such electronically to relevant role players for electronic completion and submission from their mobile apps